Registration
Media and volunteer application portals, external lists by email invitation, Excel bulk upload and event-specific dynamic fields.
ExploreAccreditation platform for international championships
The whole accreditation process, in one system
From the first application to the card being scanned at the gate, every step lives in the same database. Delegation lists, quota rules, security approval, zone rights, card printing and gate control — built by people who have run all of it on site.
- Unlimited cards and users
- Hosted in the EU, GDPR-compliant
- 30-day free trial
TEAM
Elif Yıldırım
Turkish Volleyball Federation
ACC-2026-004518
ATHLETE
123456
The field experience behind it
Nine international events, more than 100,000 cards
These championships were delivered with the tools available at the time — not with this software. What was missing there became the design brief for this platform.
Event marks belong to their respective governing bodies and are shown to document professional experience.
Platform
Eight links in the accreditation chain
Every module works on the same person record, not next to it. Change one zone right and both the printed card and the check at the gate read it from the same source.
Delegations & quotas
Country and club delegations, participant types, fixed/ratio/tiered quota rules, and long list – short list stages for the events that need them.
ExploreApprovals
Without security approval a card does not pass the gate. Bulk approval, bulk editing and an audit trail on every action.
ExploreAccess matrix
Unit × zone rights, per-person exceptions, venue and gate definitions. Both the zone strip and the gate check feed from here.
ExploreCard design & production
A millimetre-accurate designer, double-sided and folded printing, per-person content, QR codes and batch PDF output.
ExploreAccess control
Scan QR codes at the gate with a phone, decide by the gate's zone requirement, log every scan and record incidents.
ExploreEvent operations
Meal requests, accommodation allocation, vehicle accreditation, volunteer management and requests between departments.
ExploreSecurity & data
Role-based permissions, data scopes, session management, an audit log that masks sensitive fields, and GDPR compliance.
ExploreAccess rights
Who may go where is a table, not a judgement call
Zone rights are defined per unit, not person by person. Someone inherits the rights of the unit they belong to; where an exception is needed, a per-person parameter set is opened that changes neither the unit nor anyone else.
- Unit × zone matrixAthlete, team official, press, broadcaster, VIP — which unit enters which zone is ticked on one screen.
- Per-person matrixIf someone's rights differ from their unit, a personal parameter set is defined and used at print time instead of the unit matrix.
- One source for card and gateThe zone strip on the card and the check at the gate read the same parameter set; the two are never kept in separate places.
Unit matrix5 units · 5 zones
FOPMIXTRBVIPMED
Athlete
Team official
Press
Broadcaster
VIP / Guest
Card production
What you see in the designer is what comes out of the printer
The card designer works in millimetres: you set the card size, and zooming never changes a stored value. Front and back live in the same document and print folded or as two sides.
- Templates per card typeBackground, zone strip, sponsor area, photo and text placement are defined per card type.
- Filled in per personZone rights, category colour and unit colour are pulled from that person's own record at print time.
- Reissue invalidates the old cardWhen a print is confirmed the card's identity is replaced; the old card in circulation is no longer recognised at the gate.
Accreditation fieldsEVENT-SPECIFIC
At the gate
A card is verified in a second
Security staff do not have to learn a separate system: scanning the gate QR connects the app to that gate, and scanning a card shows the answer on screen. The decision comes from the gate's zone requirement, not from the officer.
- Decided by the gate's requirementEvery gate is bound to a zone; if the person's parameters do not meet it, entry is refused.
- Incomplete configuration means no entryA gate with no zone requirement, or a venue with no venue parameter, stays closed even to approved cards.
- Every scan is loggedGranted or refused, every scan is written to the access log together with its result.
GRANTED
Elif Yıldırım
Gate 3 · FOP zone
- Security approval in place
- Gate zone requirement met
- Within the event date range
In numbers
Born from a requirement list written on site
Why AccredZone
The difference is who designed it
Late delegation lists, quota arguments, police clearance cycles, lost cards during competition, changes on the eve of Opening — the system was built in the knowledge that all of it happens.
Designed by an accreditation manager
Not a general-purpose CRM dressed up for sport. Every screen comes from something that came up at a real event.
Multi-event, multi-language
Unlimited events on one installation. Each event's data stays in its own scope, and the interface runs in English and Turkish.
Separate portals, one core
The management console, the volunteer portal, the media application portal and the gate app all share the same data.
The data is yours
Personal data is hosted in the EU, never shared with third parties, and exportable in open formats at any time. No lock-in.
Competition-day support
Extended support starting three days before the event, with a 30-minute response commitment on critical issues.
Three free custom developments a year
Three custom development requests per year are included in the platform licence, for whatever your organisation needs.
Getting started
Setup does not wait on us
You never need us to open a new event: set the standard up once and copy it for every championship.
- 1Accounts are opened
Administrator access is handed over within 5 working days of the contract and DPA.
- 2The standard is defined
Categories, zones and access rules are set once — we help you with this step.
- 3The event is built
Each organising committee enters its own venues, dates, delegations and quotas.
- 4Support continues
From the preparation period through to competition days, under a written service level commitment.
See it with your own event
In a 45-minute online demo we set the system up with your categories, your zones and your card design. Then a 30-day free trial.