Registration
Four routes for press, volunteers and delegation lists to enter the system, all landing in one data model.
- Media and volunteer portals
- External list upload by email invitation
- Excel bulk upload and template
- Event-specific dynamic fields
Features
When the process is one piece, the operation gets easier
In AccredZone a person record is created once; quotas, approvals, cards, gates and reports all read that same record. The eight areas below cover the accreditation process end to end.
Delegations & quotas
The layer where how many people each delegation may bring is defined as a rule and applied before the list is built.
- Country and club delegations
- Participant types and quota groups
- Fixed, ratio, percentage and tiered quotas
- Optional long list – short list stages
Approvals
Security approval and list confirmation, with a record of who approved what and when.
- Security status: waiting / approved / rejected
- Bulk approval and bulk editing
- Internal requests module
- Every action in the audit log
Access matrix
Unit and zone rights managed from one screen and read from the same source by cards and gates.
- Unit × zone ticking
- Per-person matrix exceptions
- Matrix parameter groups
- Venue and gate definitions
Card design & production
A millimetre-based designer, double-sided support, per-person content and batch PDF printing.
- Drag-and-drop designer
- Front and back, folded printing
- Vehicle, upgrade and custom cards
- QR codes and print logging
Access control
Scan QR codes at the gate with a phone, decide by the gate's requirement and log the result.
- Gate QR binds the app to the gate
- Security approval and zone requirement checks
- Event date range check
- Incident and security logging
Event operations
The daily operation that hangs off accreditation: meals, accommodation, vehicles and volunteers.
- Meal requests and distribution
- Accommodation properties and allocation
- Vehicle accreditation
- Volunteer applications and assignment
Security & data
Role-based permissions, data scopes, session management and a complete audit log.
- Roles, permissions and data scopes
- Active session management
- Audit log with masked sensitive fields
- EU hosting, DPA
Overview
The state of the event on one screen
Total accreditations, records waiting for security approval, cards printed, open security incidents and active sessions sit live on the dashboard; the last seven days of card prints and new person and vehicle accreditations appear as a chart.
- Live countersTotal and pending accreditations, cards printed, volunteer applications, open and critical security incidents.
- Last seven daysCard prints, person accreditations, vehicle accreditations and volunteer applications, day by day.
- Recent activityThe latest actions on the dashboard, with the detail kept in the audit log.
Last 7 days · card prints and new accreditations
See it with your own event
In a 45-minute online demo we set the system up with your categories, your zones and your card design. Then a 30-day free trial.